Aesthetics
Protocols and progress photos saved per client, with products that warn you before they run out mid-week.
Everyday reality
In an aesthetics clinic, the detail from the last treatment is what shapes the result of the next one.
01 · Today
The protocol from the last session is in some notebook
The client comes back six weeks later for the third session, and the question is always the same: what intensity was used last time, and how did the skin react? The answer is in a paper diary sitting in the drawer of a colleague who's off today.
With Farol
Treatment history and progress photos saved in the client's record, accessible to whoever is in the room.
Attachments in the record02 · Today
Consent forms signed in a rush at reception
The client arrives right on time, signs the consent form while taking off her coat, and the sheet goes into a folder. Months later, if there's a complaint about a reaction to an acid, no one can find the sheet or knows which version was signed.
With Farol
The consent form is sent before the session, signed on the phone with a one-time code and filed with the date and version.
Signed consent forms03 · Today
The product always runs out on the worst possible day
Halfway through a busy Thursday, you discover there are no ampoules left for the protocol that's booked in. The session gets rescheduled, the client is unhappy, and the rush order costs more than it should.
With Farol
Every treatment deducts the products it uses, and Farol warns you when stock falls below the minimum you've set.
Stock04 · Today
Protocol sessions that fall by the wayside
A package of six sessions starts off well and stalls at the fourth. Without a reminder, the client keeps postponing, the protocol loses effectiveness, and the package never gets finished.
With Farol
The protocol sessions are booked in one go, as a series, and each one gets its own reminder with confirmation.
Reminders with confirmation
Features
From the first assessment to the last session of the protocol, with product usage tracked throughout.
Records with progress photos
Dated before-and-afters, skin reaction notes and equipment settings, all in the client's record and visible only to those with permission.
Consent forms signed before treatment
Digital signature with date and version, filed automatically in the record.
Stock deducted per treatment
Consumption tracked per protocol, minimum stock levels per product, and timely restock alerts.
Reminders with confirmation
Fewer no-shows, and protocols completed within the recommended timeframe.
Dated attachments and documents
Assessment forms, health declarations and aftercare guidance attached to the record.
Want to see what clients see when they book? See how online scheduling works
Photos, consent forms and GDPR
Progress photos and health declarations are sensitive personal data. On Farol they're restricted by access profile, with a record of who opened each document, and hosted on infrastructure within the European Union.
The digitally signed consent form stores the date, time and version of the text shown to the client — including explicit consent for photography, when you use it.
This information describes how the product works and does not constitute legal advice.
See how we protect dataSwitching to Farol
01
Upload the file
Export the list from your spreadsheet or current system and upload it to Farol.
02
Review before saving
See a preview of what will be created, with duplicates flagged.
03
Confirm or undo
Nothing is saved until you confirm, and an import can be undone.
Questions
Managing a team as well? See how clock-in, leave and professional licences work inside Farol: Team management
Can clients cancel on their own?
If you want them to. In the client portal (from Starter), clients cancel or reschedule on their own within the notice period you set. You can also choose to receive requests and approve each one, or switch the option off.
Can I turn off the clinical features?
Yes. Choose your account's sector, which switches the app's wording to treatments and clients, and turn on only the modules you use.
Can I store before-and-after photos?
Yes, as dated attachments in the client's record, visible only to those with permission to see them.
Can I track product use per treatment?
You can. Every treatment deducts the products it uses and warns you when stock reaches the minimum you've set.
Related sectors
- Hairdressers and barbershops Clients book any time, confirm they're coming, and the slots that open up are offered to the waiting list.
- Massage, spa and wellness Sessions, rooms and therapists coordinated in a single diary — with preparation time already built in.
- Clinics and healthcare Appointments, consent forms and patient history all in one place — with reminders your patients actually confirm.
Aesthetics
Start with the records you already have
Import your clients and treatments and bring your protocols over to Farol, no card and no contract.