Tutoring and study centres
Timetables by student, tutor and room, reminders that go to the parent for students under 18, and a portal where parents follow the lessons.
Everyday reality
At a tutoring centre, the timetable doesn't depend only on the student: it depends on the parents, the school and test season.
01 · Today
The student didn't come and nobody at home knew
The maths lesson moved to Thursday because of a test. The student forgot to tell anyone at home, nobody picked them up in time and the tutor waited an hour.
With Farol
An SMS reminder the day before that, for students under 18, goes to the parent's phone, with one-tap confirmation.
Reminders with confirmation02 · Today
Late afternoon with three tutors and two rooms
Between 5pm and 8pm everyone wants a lesson. The big room was booked twice, the exam group had nowhere to go and someone taught at reception.
With Farol
Rooms with a capacity, each lesson with its room and its tutor, and the occupancy of every room on the dashboard, so you can see where there's still space in the evening.
Rooms and resources03 · Today
Parents keep asking the same things by text
When's the next lesson? Did he go on Tuesday? The questions land on the tutor's phone at any hour, mixed up with everyone else's.
With Farol
A client portal where the parent sees their child's upcoming and past lessons and asks for changes, which your team approves.
Client portal04 · Today
Not enough slots in May, too many in August
In exam season everyone wants extra lessons and in summer the centre is empty. Without numbers, it's hard to decide when to hire another tutor or open another group.
With Farol
Occupancy per tutor and peak hours on the management dashboard, so you plan exam season with your own centre's history.
Occupancy analytics
Features
From the parents' first enquiry to the last lesson before the national exam.
One-to-one and group lessons
Lessons for one or small groups, with a capacity, a tutor and a room on the same booking. Every student has their own attendance recorded.
Recurring weekly lessons
Maths every Tuesday at 6pm until June: book the series in one go and skip the school holidays.
Reminders for whoever brings the student
For students under 18, the SMS goes to the parent's phone.
A portal for parents
Parents see their child's lessons and ask for changes (paid plans).
Records with family contacts
Parent or guardian and family links on the student's record, visible to those with permission.
Children's data and the GDPR
Children's and teenagers' data deserves extra care. On Farol, a minor's record has a parent or guardian section, access is role-based and changes are logged in the audit trail, in a database hosted in the European Union.
The permissions your centre uses, such as image use, can be written by you and sent for remote signature, with a one-time code and the signed PDF kept on the record.
This information describes how the product works and does not constitute legal advice.
See how we protect dataQuestions
Do parents receive the reminders?
They get the SMS when the student is under 18 and SMS is included in your plan. Email reminders go to the email on the student's record.
Can parents see their child's lessons?
Yes, in the client portal on paid plans: they see upcoming and past lessons and ask for changes, which your team approves.
Can I sell lesson packs?
Not yet: there are no packs with a lesson balance. Lessons sit in the diary and on the student's record, and payment is still handled separately.
Tutoring and study centres
Start with next week's timetable
Import your students, book the recurring lessons and send the first reminders, with no card and no contract.