Does the HR add-on replace payroll?

No. Farol records working time, absences, shifts and documents, and exports that information. Payroll stays with your accounting software or your accountant.

Are the time records good enough for an inspection?

That's the point: keeping working-time records available for immediate inspection and retained, as Portuguese labour law requires, and letting you export them per person and per period.

Does the team have to share their location?

No. Geolocation is off by default. If the clinic chooses to turn it on, whoever clocks in sees that explicitly.

What happens to the calendar when I approve leave?

That person's calendar closes automatically for the approved period, so the front desk can no longer book them. That's the advantage of HR living inside the software that runs the clinic.

Do I need a paid plan to use HR?

Yes. The team management add-on is charged on top of a paid base plan, and the price depends on your headcount band.

Can I cancel just the add-on?

You can, without touching the base plan. After cancelling you stop recording new HR data, but reading and exporting history remains available.

Team management

Recording working hours isn't optional. Doing it on paper is.

Clock-in, leave, documents, shifts and professional licences in the same place as the clinic's calendar. Approved leave closes the calendar on its own.

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Portuguese labour law (Art. 202 of the Código do Trabalho) requires employers to keep a record of working time, available for immediate inspection, and to retain it for five years. Most clinics still do this on a sheet of paper or in a spreadsheet.

Modules

Five problems every clinic manager knows

Each module came out of a concrete situation in a working clinic, not from a feature list.

Clock-in and time tracking

An inspection asks for the working-time records of the last few months. They're on a sheet pinned in the staff room, full of corrections.

The team clocks in from their phone, with entries, exits and breaks recorded to the minute. At month end the per-person sheet is ready to export, with nothing to reconstruct by hand.

Clock in from a phone — no terminal to install
Monthly sheet per team member, ready for inspection
Optional geolocation, off by default
Phone biometrics: validation stays on the device
Retained history, with changes logged

Leave and absences

You approved the physiotherapist's leave over a message. Two weeks later the front desk booked three sessions on those days.

Requests, approvals and balances in one place — plus the step a separate HR suite can't take: approving leave automatically closes that person's calendar for the period.

Full days, half days and hourly absences
Approving leave closes the calendar — no bookings for people who are away
Annual leave map, ready to share
Leave balances and history per team member

Team documents

You need to prove everyone signed the data protection policy. Contracts are in a folder, attachments are in email.

Contracts, policies and announcements sent for signature, with a record of who signed and when. The proof stays attached to the document.

Send for signature with verifiable proof
Status per person: unread, read, signed
One archive, visible only to who has permission

Shifts and rotas

The monthly rota lives in a spreadsheet shared over WhatsApp — and the copy on each phone is no longer the same one.

Clinical rotas published to the whole team, with swaps requested in the app and approved by whoever coordinates.

Published rotas, always the current version
Shift swaps with request and approval
Consistent with the calendar and approved absences

Credentials and professional licences

Only in Farol

One psychologist's registration with the professional body expired two months ago and nobody noticed until the insurer asked for proof.

A register of licences and professional-body memberships — psychologists, doctors, nurses, dietitians, allied health — and of professional indemnity insurance, with alerts before they expire. No generalist HR suite has this.

Licence and professional-body expiry, per practitioner
Professional indemnity insurance with renewal date
Alerts before expiry, not after
Certificates attached to the team member's record

Pricing

Priced per clinic, not per employee

The team management add-on sits on top of your base plan. The price depends on your headcount band — the larger the team, the lower the effective cost per person.

How many people are on the team?

Count everyone who clocks in, not only the practitioners with a calendar.

Band of 6–8 people

HR Essential

The mandatory part solved: hours recorded, absences under control, documents signed.

39€/month

4.88€ per person/month

Includes

Clock-in and time tracking
Leave and absences
Team documents
Tasks
Internal announcements

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HR Complete

Everything in Essential, plus what a clinic with rotas and professional bodies needs.

59€/month

7.38€ per person/month

Includes

Everything in HR Essential
Shifts and rotas
Credentials and licences
Onboarding and offboarding
Reviews and clinical supervision
Team climate surveys
AI assistant

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Monthly price per clinic, VAT excluded. VAT applies at the legal rate. The add-on is charged on top of your base plan.

Want to see Farol's base plans? See all pricing.

Comparison

Farol vs. generalist HR suites

Structural differences, not opinions: where the software lives, how it's charged and what it knows about a clinic.

Farol vs. generalist HR suites
Dimension	Farol	Generalist HR suites	What it means for you
Where HR lives	Inside the software that runs the clinic, sharing the same calendar.	A separate system with no access to the clinical calendar.	Approving leave in Farol closes the calendar. In a separate system, approval and calendar remain two jobs.
Pricing model	Per clinic, in bands. Cost per person falls as the team grows.	Per employee/month, typically with a contracted minimum headcount.	On a team of 12, the per-person price in Farol is a fraction of a per-employee model — and you don't pay for seats you don't use.
Licences and professional bodies	Licence, professional-body and indemnity insurance expiry, with alerts.	Not present. Worked around with a custom date field and no logic behind it.	The difference between being warned before a registration lapses and finding out when someone asks for the certificate.
Language and legal framing	European Portuguese, framed by Portuguese labour law.	A translated international product, often supported from outside Portugal.	Less time spent explaining the Portuguese context to whoever answers support.
Scope	HR for people who run a clinic: clinical rotas, calendar and team.	Cross-sector HR, including recruitment and payroll.	If you need full payroll processing, a generalist suite still makes sense alongside Farol.

The statements in this table describe structural differences in model, verifiable on the public pricing and feature pages of the products concerned. We don't quote customers or reproduce third-party screenshots. If you spot an outdated fact, write to us and we'll correct it.

Design

What we do differently, and why

These three points answer recurring public complaints from users of time-tracking apps — app store reviews and forum posts, not proven defects of any product. We use them as counter-examples.

We don't truncate overtime

Apps that stop counting after eight hours a day are a frequent complaint. Farol records the hours actually clocked and shows them on the monthly sheet — what to do with them is the clinic's decision, not the software's.

Geolocation is optional and ships off

Being forced to share location when it wasn't chosen is a common complaint. In Farol, location is a clinic setting, off by default; if it is turned on, whoever clocks in is told explicitly.

Cancelling is self-service

Difficulty cancelling subscriptions is one of the most repeated complaints in this market. The HR add-on is cancelled in the app, with no hidden penalty; reading and exporting history stays available.

Context

Built inside a clinic, not around one

These modules were designed and tested with a multidisciplinary paediatric clinic running since February 2026 — with a team on rotas, real absences and professional registrations to keep track of. None of it was written from a competitor's feature list.

FAQ

Questions about team management

Put hours, leave and licences in the same place

Start on the free plan and switch the add-on on whenever you want. Above 30 people, let's talk.

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